Hours of Operation
Monday – Friday: 7:00 AM– 3:30 PM
Closed: Federal Holidays & Military Down Days
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Private Organizations
Private Organizations are self-sustaining, special interest groups set up by people acting exclusively outside the scope of any official capacity as officers, employees or agents of the federal government. They operate on Air Force installations with the written consent of the installation Commander. (AFI 34-223 Section A.1.)
Private Organizations are not Federal entities and are not to be treated as such. Accordingly, they are not NAF instrumentalities (NAFIs) as defined in AFI 34-201, Use of Non appropriated Funds, nor are they entitled to the sovereign immunities and privileges given to NAFIs or the Air Force. (AFI 34-223 Section A.1. 1.1)
It is the responsibility of the Private Organization to ensure all paperwork and documentation are up to date. The constitution and by-laws are valid for 2 years once approved, unless significant changes are made. A POC Letter, Insurance Waiver (or proof of insurance), and a Financial Statement are required to be updated annually.
Unofficial Organizations
DAFI 34-106 paragraph 3.2: “Unit unofficial activities (e.g., coffee funds, water funds, sunshine funds) are not required to apply for Private Organization status, unless current assets (cash, receivables, and investments) exceed a monthly average of $1,000 over a three (3)-month period. On-hand inventory is not included in current asset calculations. Activities which exceed the asset limit ($1,000) must become a recognized Private Organization or discontinue operations or reduce their current assets below the $1,000 threshold. While unofficial orgs. are required to become a registered PO with FSS Resource Management once the $1,000 threshold is met, they do have the option to become a PO beforehand, if they wish.
It is the responsibility of the organization to ensure all paperwork and documentation are up to date. A POC Letter, and Financial Statement to unit CC are required to be updated annually.
Advertising
Private Organizations and unofficial activities/organizations will not operate amusement machines, slot machines, lotteries, bingo, sophisticated games of chance, or other gambling-type activities, nor will they engage in frequent or continuous resale activities either directly or indirectly through third parties except as provided in DAFI 34-106, paragraph 5.10.
Fundraising raffles may be conducted on an DAF installation by those Private Organizations that are composed primarily of DoD personnel or their family members, DAFI 34-106, paragraph 5.21.
Fundraising
Private organizations and unofficial activities are authorized three fundraisers per quarter, per calendar year. For example: three are allowed from Jan-Mar, three from Apr-Jun, three from Jul-Sep and two from Oct-Dec.
Please be aware that all fundraisers whether they are within your organization or public count against your three per quarter quota and must be approved by the Private Organization Office.
Download and complete the applicable forms and add all necessary information. Obtain facility or building manager approval before submitting your request. Ensure you allow at least two weeks lead time and that you are aware that you will not be authorized to begin advertising until your request has been approved.
PO/UUA must be in good standings before the request can be submitted for approval. To avoid delays, please make sure all paperwork is up to date. Please allow 90 days for Fundraiser approval process.